Administrative Assistant (5616)
|Employment Type:||Part Time|
|Description:||GENERAL FUNCTION: Assist Program Director in administrative matters and carry out all office management functions.
Part Time, Days: Mon-Wed 9am-2pm|
|Duties:||Provide overall administrative support, including but not limited to: incoming calls, faxes, incoming and outgoing mail.
Assist manager in various projects including, but not limited to: budget development, contract proposals, proposal writing, grant requests and new initiatives.
Organize and maintain up to date and orderly assigned office files, and continually record and update information.
Computerize Agency information and complete reports as needed or directed.
Compile quarterly and annual statistics.
Handle outside inquires and staff requests regarding department issues as assigned.
Write letters and other correspondence as assigned.
Research and compile information in areas of office management such as pricing of office supplies, printing, posting, and office equipment.
Maintain an inventory of office/program supplies, order as required.
Assist Manager in monitoring department information and other assigned weekly, monthly and quarterly reporting.
Maintain a working knowledge of and abide by the Agency’s programs, policies, and procedures.
Perform other duties as assigned by the supervisor.
|Qualifications:||A Bachelor’s Degree plus one year of Administrative experience. Education may be substituted with relevant experience on a one year for one year basis. Must have experience with Microsoft Word, Excel, Access, Windows, and Outlook.|
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